PROJECT SUPERVISOR

Vanuatu Red Cross Society is seeking applications for a dynamic and highly motivated person to immediately fill the position of Project Supervisor – Coastal Resiliency to join its VRCS team in Luganville, Santo

Qualifications and Profile required:

· At least 5 years experience in project management with experience in Disaster Management/Climate Change Field ;

· Bachelor’s degree in relevant discipline would be an advantage

· Well organised

· Able to work both as part of a team and with minimal supervision

· Capable and confident public speaker

· Current driver’s licence with clean driving record

· Willing to travel as required

· Ability to work well under pressure and meet deadlines

· Self-motivated, with good judgment and initiative.

· Able to prioritize, meet deadlines, and achieve results through collaboration.

· Must be flexible and adaptive to change

Knowledge & Skills:

· Prior experience managing community development or disaster recovery programs

· Experience in community consultation and stakeholder engagement

· Proven experience managing financial information and program budgets

· Strong financial management skills

· Excellent interpersonal skills

· Effective time management skills

· Knowledge of various association, networks, groups in the country which would be relevant for the successful implementation of the project

· Knowledge of various laws, policies, programmes and ways of working related to disaster management/risk reduction both at the national and local level.

· Strong communication and interpersonal skills

· Excellent communication skills in Bislama

· Excellent communication skills (oral and written) in English

· Knowledge of the Vanuatu context and cultural traditions

· Good computer skills (Windows, Spreadsheets, Word Processing)

· Knowledge of the Red Cross Movement is an asset

VRCS is an organisation involved in emergency, early recovery and development programs. Therefore, all VRCS staff have to be available at any time in order to respond to any emergency work, should the need arise.

All Vanuatu Red Cross staff must agree to and sign the Child Protection Policy and Code of Conduct as well as providing a current police clearance. This is a condition of employment.

Interested applicants are invited to pick up a more detailed job description of this position at Vanuatu Red Cross Office (located at No 2 opposite ABM No2), or send request by mail to: recruitment@redcrossvanuatu.com

Submit your application letter with CV and copies of Certificates and References directly to our Head Office or via email: recruitment@redcrossvanuatu.com or Post addressed to HR Department, Vanuatu Red Cross Society PO Box 618, Port Vila.

Contact Person: Joanna Kalpokas – 27418

Applications close on Friday 3rd November 2016 at 5.00pm.

Job description

Project Supervisor

Position Title: Project Supervisor

Line Manager: DRM Coordinator

Reporting to: DRM Coordinator

Job location: VRCS Santo Branch with rare field trips

Contract period: Contract to 30th April 2018

Purpose of the job:

The Project Supervisor will be responsible for the oversight of the design and implementation of the Coastal Cities Resilience project activities. The position will report to the DRM Coordinator and have four staff or trainees reporting to them.

Purpose of the program:

The Global Disaster Preparedness Centre (GDPC) recently received an award from OFDA/USAID to pilot, in up to two countries in Southeast Asia and the Pacific, coalition-building to enable climate smart investments that promote community resilience. The project will be a prototyping and learning platform for a wider initiative – the One Billion Coalition (1BC) – that will offer opportunities for greater scaling globally. The vision for 1BC is to enable a much greater number of communities to initiate and sustain resilience activities that are climate smart and responsive to community needs and priorities.

The project will build on existing approaches to community assessment, problem-solving and outreach to individual, household, and small businesses on preparedness measures that have been developed by the RCRC network. With guidance from the RCRC Climate Centre, through tools such as the Climate Training Kit, many of these methodological approaches are already being adapted to better integrate attention to climate-related risks in assessment and program design and to minimize the potential for mal-adaptation in solutions that are adopted.

Building on these existing approaches, the project will focus on creating and bundling relevant tools and resources to make them easily available and applicable, even for use in do-it-yourself fashion. Additionally the program will entail a city-wide civic process to build or strengthen local coalitions (as partnerships with a shared vision and mutual interests) in order to guide and foster work at the community level while tapping the wide range of resources available in cities. This coalition-building process will draw on the convening power of the RCRC, and engage a wider set of interested stakeholders from local government, other civil society organizations , the private sector, academia, and community volunteers to identify and pursue locally developed solutions for resilience and climate change adaptation. The Red Cross will also facilitate coordination between these local coalitions and relevant national climate related focal points and regional institutions to ensure local solutions are considered in the national and international level planning processes.

After a series of regional inception activities, the project activities will be piloted in one city of Vanuatu being

Luganville, focusing in particular on addressing climate-relate d risks, e.g. changing precipitation patterns, increased coastal flooding, storm surge, and sea level rise.

Purpose of the Society

Founded in 1982, Vanuatu Red Cross Society (VRCS) is a major stakeholder in the humanitarian system. The Society is recognized by the Government as auxiliary to the public authorities in the humanitarian field in accordance with the provisions of the First Geneva Convention. The organization is also one member of the National Disaster Committee.

VRCS has identified Disaster Management and Disaster Preparedness as one of its main areas of intervention with a particular focus on community based disaster preparedness. It also implements a Health Program, whose main components are First Aid and Hygiene Promotion. The organization also encourages Youth participation and promotes the International Humanitarian Law.

VRCS has branches in 6 different provinces and numerous sub-branches. It can also rely on a solid network of trained volunteers all over the country. Around 30 staff members are currently working at HQ in Efate, while around 20 are working in the other islands.

Specific Project duties, responsibilities and accountabilities

DUTIES APPLICABLE TO ALL:

· Work towards the achievement of VRCS objectives in the country/province of operation through effective managerial and lateral relations and teamwork

· Ensure understanding of roles, responsibilities, lateral relationships and accountabilities

To perform other tasks as may be assigned by the VRCS CEO (up to 10 % of work time might be dedicated to other VRCS activities)

Under the supervision and direction of the DRM Coordinator, the Project Supervisor will be responsible for:

Lead the implementation monitoring and evaluation the Coastal Cities Resiliency project:

Ø Prepare and implement activity plans for achieving program outcomes: including developing partnerships, maintaining relationships with stakeholders and leading the community consultation process to shortlist and select participants

Ø Manage multiple project activities through effective time management and prioritisation of tasks

Ø Prepare accurate and cost-effective budgets for program activities

Ø Work at both the national and branch level in identifying and working with various networks, groups and association (including public, private, and civil society sectors) towards the strengthening or building of city coalition on community resilience. This would also call for working closely with the IFRC One Billion Coalition of Resilience.

Ø Liaise with government authorities, agencies and departments both at the national and local level for the implementation of project activities.

Ø Identify and monitor all potential project risks and plan for actions to mitigate the risk and its impact to the project performance.

Ø Prepare project documentation and reporting to ensure all required reports are submitted on time, accurately, and completely

Coordinate and oversee effective monitoring and evaluation of project activities including assessments, baselines, end-lines and evaluations as required.

Manage finances relating to project activities, including:

Ø Effective and accurate budget tracking

Ø Requesting funds to carry out agreed tasks in a timely manner

Ø Managing activities within agreed budgets

Ø Acquitting funds, including providing the specified documentation

4. Participate in inter-agency groups and maintain strong working relationships with partner organisations, government and other external stakeholders

Prepare trip reports following each trip and each community engagement

6. Program Coordination

Ø Assist VRCS DRM Coordinator with the coordination of the VRCS DM program planning and operational activities.

Ø Support the continued development of the Vanuatu Red Cross programs, including timelines, community needs assessments, activity plans, detailed budgets, risk assessment, implementation, monitoring and reporting in consultation with VRCS and IFRC counterparts.

Ø Work with Child Protection, Gender and Inclusion (PGI) personnel to ensure that the design, implementation and monitoring of all activities promotes safety, inclusion and equality for all.

Ø Work with Monitoring, Evaluation, Reporting and Learning (MERL) personnel through a participatory process to assist in implementing the MERL framework that includes success measures, defined by stakeholders and the affected population.

Ø In addition to key responsibilities all workers are expected to contribute at least 10% of their work time to assisting VRCS and will need to be flexible to take on other tasks as requested by their manager.

Any other tasks which may be assigned by the VRCS DRM Coordinator or partner organisations.

Qualifications and profile required

· At least 5 years experience in Disaster Management/Climate Change Field with experience in project management;